تفاصيل وظائف إدارية فى شركة Design

تفاصيل وظائف إدارية فى شركة Design

Executive Secretary for Design For Advertising and General Supplies

About the job
We are hiring
Position: – Office Manager / Executive secretary
Salary : Net from 7k to 10k – based on interview & Experience

Helping to keep an organization running smoothly, taking care of the administrative and organizational tasks that make the organization function.

Responsibilities of the job include:
Coordinate group activities and operations to secure efficiency and compliance with company policies
Supervise administrative staff and divide responsibilities to ensure the performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned

Assist colleagues whenever necessary
typing, preparing, collating reports, and filing
Organizing and servicing meetings (producing agendas and taking minutes)
Prioritizing workloads
implementing new procedures and administrative systems
liaising with relevant Organizations and clients
acting as a receptionist and/or meeting and greeting clients
if more senior, recruiting, training, and supervising junior staff

Key skills need:
Good communication, customer service, and relationship-building skills
Team working skills
Organization and time management skills
Attention to detail
Negotiation skills
Assertiveness
Flexibility
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