تفاصيل وظائف برنامج الامم المتحدة الانمائي (UNDP)
تفاصيل وظائف برنامج الامم المتحدة الانمائي (UNDP)
Job Description
Agency
UNDP
Title
Assistant Registry Clerk
Job ID
40045
Practice Area – Job Family
Management – REGISTRY
Vacancy End Date
(Midnight New York, USA)
14/10/2021
Time Left
13d 7h 42m
Duty Station
Cairo, Egypt
Education & Work Experience
C-HS Graduate or Equivalent – 0 year(s) experience
Languages
Required:
Desired:
Arabic, English
Grade
NB1
Vacancy Type
Service Contract (SC)
Posting Type
External
Bureau
Arab States
Contract Duration
12 months
-Open for Egyptian nationals only
-The contract modality is National Personnel Services Agreement (NPSA)**.
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Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Administration Unit of the UNDP Egypt is the unit responsible for registry, pouch, mail services, and purchasing of stationary and office supplies.
The registry office is not only handling the UNDP office requests and business but is also serving other UN agencies for pouch services.
UNDP office and WHO are the only two offices that receive diplomatic pouches hence our pouch services are rendered to all other agencies including UNFPA, IFAD, UNwomen, UNCHR, UNIC etc…
The UNDP registry office provides pouch services on a cost recovery basis and was able to collect revenue throughout the years.
The registry office also provides translation services to the Administration unit upon request and is responsible for the inventory exercise.
Since beginning of 2021 the workload has increased tremendously and a dire need for an additional staff member to support the registry clerk was present.
The administration unit has been together with other units from Operations including HR, finance and procurement supporting the office and the other UN offices non- stop especially during the COVID peak timing and post COVID peak
Hiring an assistant to the Registry clerk to absorb the increase of workload and to be able to serve more agencies and claim more cost recovery
Duties and Responsibilities
- Assist the Registy clerk in recording incoming mail
- Photocopying documents of incoming mail
- Sending faxes
- Preparing lists of stationary to be purchased
- Replacing the Registry clerk when on leave
- Assist Registry clerk in preparation of cost recovery invoices
- Assit Registry clerk in preparation of pouches
Competencies
Operational Effectiveness
Ability to perform a variety of repetitive and routine tasks and duties related to registry
Ability to organize and complete multiple tasks by establishing priorities
Good knowledge of administrative rules and regulations
Managing Data
Collects and compliles data with speed and accuracy identifying what is relevant and discarding what is not
Collects, verifies and records data demonstrating attention to detail and identigying and correcting errors on own initiative
Managing Documents
Ensures correspondence, reports and documents comply with established UN standards
Ability to produce accurate and well documented records conforming to the required standard
Planning, Orgnizing and Multi- tasking
Demonstrates ability to quickly shift from one task to another to meet multiple support needs
Plans, coordinates and organizes workload wile remaining aware of changing priorities and competing deadlines
Establishing, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.
Required Skills and Experience
Required skills and competencies:
0-3 years of experience in registry tasks
Previous work in International Organization is an asset
Desired additional skills and competencies
Good organizational skills
Required Language(s) (at working level)
Good knowledge of working and using English language
Good command of Arabic language
وظائف قد تهمك ،
》وظائف شركة مياه الشرب والصرف الصحي والتقديم الكتروني